kims hospital
Urgently Required
Medical Records Supervisor
Experience : 1 to 5 years
No of vacancies : 1
Job Description: The Medical Records Supervisor is responsible for overseeing the operations of the medical records department in a healthcare facility. This role involves supervising staff, ensuring the accuracy, accessibility, and security of patient medical records, and maintaining compliance with healthcare regulations and standards. The supervisor plays a crucial role in managing both paper and electronic medical records systems, ensuring that patient information is kept confidential and is available for medical personnel when needed.
Key Responsibilities: Supervise the daily operations of the medical records department, including staffing, scheduling, and workflow management.
Ensure that all patient medical records are accurate, complete, and maintained in accordance with legal and ethical standards.
Oversee the transition from paper to electronic medical records (EMR) systems, if applicable, including training staff on new technologies and processes.
Develop and implement policies and procedures for the efficient management and protection of patient information, in compliance with HIPAA and other healthcare regulations.
Coordinate with healthcare providers, IT staff, and administration to ensure that the medical records system meets the needs of users and supports quality patient care.
Manage the process for releasing patient information to authorized parties, ensuring compliance with privacy laws and regulations.
Conduct regular audits of medical records for compliance with standards and policies; identify and address any issues or discrepancies.
Provide training and support to medical records staff, promoting professional development and ensuring high performance.
Collaborate with other department supervisors and healthcare teams to support patient care and operational efficiency.
Keep abreast of developments in medical records management, healthcare regulations, and technology to continuously improve department operations.
Education Qualifications: Associate’s or bachelor’s degree in Health Information Management, Health Informatics, or a related field.
Certification as a Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA) is highly preferred.
Proven experience in medical records management, with supervisory experience preferred.
Strong understanding of medical terminology, healthcare operations, and legal requirements related to health information privacy and security.
Proficiency in electronic medical records (EMR) systems and medical software.
Excellent organizational, leadership, and communication skills.
Key Attributes: Detail-oriented with a strong commitment to accuracy and privacy in managing patient information.
Leadership skills to effectively manage and motivate a team, fostering a positive and productive work environment.
Strong analytical and problem-solving abilities to address challenges and improve department operations.
Effective communication skills for interacting with healthcare professionals, staff, and external parties regarding medical records.
Adaptability to change, particularly in adopting new technologies or processes to improve medical records management.
About the Role: Acts as a bridge between healthcare providers and administrative processes, ensuring that medical records support quality patient care and operational needs.
Plays a critical role in protecting patient privacy and ensuring compliance with healthcare regulations, directly impacting the facility’s legal and ethical standing.
Supports clinical decision-making and healthcare outcomes by ensuring that accurate and timely patient information is available to healthcare providers.
Contributes to quality improvement and accreditation processes by managing one of the most crucial components of healthcare documentation and data.